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Human Resources Assistant

Human Resources
Honolulu, HI (Oahu)

Seeking Human Resources assistant to handle all operational Human Resources functions, including benefits administration.

THE VALUE YOU DELIVER:

  • Benefits Administration
    • Assist employees with inquiries and concerns regarding their benefits.
    • Liaison with and prepare correspondence/communication with employees, carriers, administrators and Payroll to ensure smooth operations and processing.
    • Review and ensure accuracy of all enrollment and benefits documentation.
    • Assist with policies and procedures for benefits administration (including welfare benefits, 401K and other/supplemental benefits).
    • Update employee information (personal, enrollments, changes, terminations) on database, in all records/files and communicates changes to vendors.
    • Communicate and reconcile deductions with Payroll.
    • Reconcile all monthly billings and prepare requests for payment; ensure timely and accurate payment of all invoices.
    • Coordinate Open Enrollment and handle all transaction processing.
    • Ensure compliance with EEO, labor and ERISA laws.
  • Staff Engagement and Retention
    • Assist with planning, tracking, coordinating Wellness Programs, employee engagement activities/events, Training & Development, Safety/Security and other staff communication and records and special projects.
    • Actively participate in and contribute to Oceaint’s task forces and teams (employee appreciation events, wellness, employee relations).
    • Assist with new hire orientations, training programs, staff consulting, etc.
  • Recruitment and Employment
    • Assist in the preparation of all recruitment materials and coordination of career fairs/visits.
    • Post job vacancies on the website and other sites
    • Schedules all interviews
    • Assist with recruitment, selection, tracking and hiring coordination.
  • Employee Actions and Records Maintenance
    • Handle all new hire, employee change (transfer, promotion, change in department/status/pay rate, etc.) and termination processing.
    • Review bi-weekly trial payroll and payroll deduction reports.
    • Oversee Self-Service and key employee records into HRIS database and maintain employee information.
    • Prepare and maintain employment and confidential files.
    • Organize and maintain Human Resources electronic and hard-copy files – applicant, vendor, I-9, EEO, training, etc.
  • Administrative Support
    • Prepare and submit compliance (EEO, OSHA, Worker’s Compensation, benefits compliance/audit, etc.) reports.
    • Maintain Human Resources’ sections of the website and Oceanit Ohana (intranet).
    • Prepare and coordinate all Human Resources-related purchase requisitions and reimbursements.
    • Assist with administrative support as required, including correspondence, communication, use of office machines, purchasing and running errands.
    • Collaborate with Human Resources Manager to evaluate, create, develop, implement and maintain enhancements and upgrades to all Human Resources-related policies, procedures and systems.
    • Provide back-up support to the Human Resources Manager as required.
    • May assist with other administrative duties in Administration (i.e. travel, procurement, security, administration).
  • Performs other related duties as assigned.

THE EXPERTISE WE’RE LOOKING FOR:

Associates’ degree or college-level coursework; Bachelor’s degree in Human Resources preferred.

Three years of administrative office support experience required; Human Resources and Benefits administration experience preferred.

MS – Office proficiency required. Ceridian HR/Payroll, Empower 401K, health insurance, and disability insurance experience preferred.

Detail-orientation, excellent communication skills, professionalism to handle sensitive and confidential information, flexibility to operate in varied work-pace environment, ability to work independently with minimal supervision on directed and self-initiated tasks, and MS-Office proficiency, required.